Thank you for your interest in working with the District. LVMWD is committed to maintaining a fair and open purchasing process for both the District and its vendors while striving to obtain the best possible products and services for the District in a financially prudent manner.

Purchasing primarily focuses on goods and services while Engineering handles the more detailed Public Works - Contracts such as pipeline replacement. Purchasing partners with the various departments to obtain quality goods and services at the best competitive price and terms and recognizes the importance of vendor input.

Doing Business with LVMWD

The District maintains a list of interested vendors for the various goods and services which may be needed. Vendors are encouraged to complete a Vendor Information Sheet which is filed by commodity. Upon completion of a Vendor Information Sheet a vendor may also contact the purchasing department to request an appointment. An appointment is required for all sales calls to ensure staff has adequate time to allow proper introduction of your firm and product. Completing a Vendor Information Sheet does not guarantee that a supplier will be notified every time a quotation or bid for a particular commodity or service is issued. It does however let the District know a vendor is interested and what the commodity is that is offered by the vendor.

Once a vendor has been selected, additional detailed company information such as a completed W-9 will be required prior to payment. Vendors must comply with the District’s standard terms and conditions. Dependent upon the type of commodity or service, insurance may also be required. If so, the appropriate insurance certificate and endorsements must be on file with the District prior to any delivery or work being completed.

Standard Terms and Conditions

Insurance Requirements

The District’s standard minimum insurance requirements are listed below. Requirement’s may vary dependent upon the type of product or service being offered. The general and automobile liability policy(ies) shall be endorsed to name District, its officers, employees, and agents as additional insured regarding liability arising out of the Work. Vendor’s coverage shall be primary and shall apply separately to each insurer subject to a claim or lawsuit, except with respect to the limits of the insurer’s liability. District’s insurance if any, shall be excess and shall not contribute with Vendor’s insurance.

TypeLimits

General Liability (GL)$1,000,000 per occurrence / $2,000,000 aggregate

Product Liability$1,000,000 per occurrence/ $2,000,000 aggregate

Automotive Liability$1,000,000 per accident

Workers CompensationCA Statutory limits

Employers’ Liability$1,000,000 per occurrence

Bidding Opportunities

Purchases $50,000 or less are made using an informal bid process which generally includes obtaining a minimum of three quotes. Purchasing partners with the District end users to develop specifications. Quotes are evaluated and a vendor is selected. As a public entity the primary basis of award is price, however, in addition to cost factors such as delivery schedule, compatibility, warranty, and references may be considered.

Purchases over $50,000 are made through a formal bid process. The Las Virgenes Municipal Water District has transitioned from a paper-based solicitation process to an online electronic solicitation and vendor registration system, hosted by OpenGov Procurement. 

Our new e-Procurement Portal will allow interested parties to do the following:

• Register to receive notifications of future opportunities by signing up for our new e-Procurement Portal and selecting Subscribe to create an account
• Follow along with updates to existing solicitations by finding the solicitation and clicking the Follow button. This will allow all interested parties to received amendments and addenda automatically.
• Submit questions and receive answers for open solicitations.
• Guide vendors through the process of responding electronically to RFPs, bids, etc. to ensure your bids have been accurately completed.
• Ultimately, be your one location for all bid opportunities issued by the Las Virgenes Municipal Water District.

To register for District notifications of bid opportunities, please register with OpenGov Procurement. You'll receive an email to activate your account and subscribe to our bids.

To get started, click here to sign up.

You’ll receive an email to activate your account. For more information about how to register, please see our help file here. 

Previous Formal Bids

Surplus Vehicles & Equipment

Approximately one time per year the District reviews its fleet vehicles & equipment. Units deemed past their useful life, typically older and/or with high mileage/hours, are contracted for sale with an auction house. The local community is notified of the date, time, and location through Public Information announcements.

Contact Purchasing

You may contact the District’s purchasing division by phone or email. 

Hours: Monday – Thursday, 7 a.m. to 4:30 p.m.; Friday, 8 a.m. to 4 p.m.

Las Virgenes Municipal Water District
Attn: Purchasing
4232 Las Virgenes Road
Calabasas, CA 91302
(818) 251-2115 phone
purchasing@lvmwd.com